Semester System Rules

There shall be two semesters (Fall & Spring) in an academic year. Each semester shall be of 18 to 1 9 working weeks –16 weeks for teaching, one for preparation before end of semester examination and one to two weeks for examination. University may offer summer semester of 8 weeks during summer break. Each department may offer maximum of 8 credit hour courses of its choice to the students who have failed or withdrawn from a course or who want to improve their CGPA. The credit hours shall be doubled during the summer semester as compared to a regular semester. There shall be two weeks semester break after each semester.

Course Credit

Minimum 130 credits are required for BS 4 years program. These credits shall normally be earned in eight semesters. Minimum 160 credits are required for 5 years program. These credits shall normally be earned in ten semesters. Minimum 66 credits are required for M.A/MSc 2-years program. These credits shall normally be earned in four semesters. Minimum 30 credits (24 for coursework and 6 for thesis) are required for M.Phil 2 years program. These credits shall normally be earned in four semesters.

A course may range from one credit hour to four credit hours. One credit hour stands for at least one hour class contact per week per semester. For practical/laboratory work two hours shall be considered equivalent to one credit hour. The credit hours are denoted by two digits within brackets with a hyphen in between e.g. 4 (3-1). The first digit, inside the bracket, represents the theory part while the second (right side) digit represents the practical.

Course Description

The new or revised course contents proposal shall be forwarded to Registrar/Director Academics by the Director and HOD/Coordinator, for the final approval from Board of studies and then from Academic Council of University of Gujrat. Courses shall be codified as follows:

4 and 5 years Program

All courses given in first year (1st & 2nd semester) shall be designated by 100. All courses given in second year (3rd & 4th semester) shall be designated by 200. All courses given in third year (5th & 6th semester) shall be designated by 300. All courses given in fourth year (7th & 8th semester) shall be designated by 400. All courses given in fifth year (9th & 10th semester) shall be designated by 500.

2 years M.A/MSc after 14 years education

All courses given in first year (1st & 2nd semester) shall be designated by 300. All courses given in second year (3rd & 4th semester) shall be designated by 400. All codes shall be preceded by 3-4 alphabets indicating the major discipline. For example a course in the 5th semester of BS (Hons) major physics shall be PHY-301. Courses shall be divided into following categories Compulsory General Major Elective

Course Workload

A student shall be required to take workload as under:

A student shall normally be required to take workload of 15 to 18 credit hours in each semester. A student shall be allowed to take up to 18 credit hours only if he/she has a CGPA of 2.50 or above. A student shall be allowed to take up to 15 credit hours if he/she has a CGPA of 2.00 to 2.49. A student shall be allowed to take up to 12 credit hours if he/she has a CGPA of 1.50 to 1.99. An exception can be made by allowing 18 to 21 credits to a particular student having CGPA 2.00 or above if he/she is graduating in that very semester.

 

Change of Courses/ Drops/Withdrawals

A student, with the consent of the concerned HOD, may be allowed to change a course within one week of the commencement of a semester and may drop a course within 2 weeks of the commencement of semester. Withdrawal from a course may be allowed by the end of 13th week by the approval of the HOD and shall be represented by ‘W’ in the transcript. The above stated changes/ drops/withdrawals can be made only if they do not affect the conditions of required workload.

 

Repeating Courses

Whenever a student gets an ‘F’ grade, he/she has to repeat the course whenever offered. The student shall register for that course in the first week of semester, with the permission of the concerned teacher. The student, who has been dropped from a particular course due to short attendance, shall have to repeat the course and take classes when it shall be offered next time. Whereas a student who has failed because of short of marks shall only reappear in the midterm and final examination and submit all new sessional work. The student may be allowed to repeat the course in which he/ she has obtained grades ‘D’ or ‘C’ (not C+). In case a student repeats the course, the higher grade obtained be considered as final grade but in case a student takes a new course in lieu of the course in which he /she failed, both the grades shall reflect on his/her transcript, i.e. old course grade and new course grade.

 

Incomplete Grades on Medical Grounds

In case a student is unable to appear in the end of semester examination of a semester due to some unavoidable circumstances, he/she may be allowed to repeat the course when that course is offered next time following the rules as under:

The student must have fulfilled the required number of lectures. He/ She must have completed the midterm exam and sessional work during the semester. Such student shall be given Incomplete Grade (‘I’ Grade) on the recommendation of the committee. The student shall only have to appear in the end of semester examination whenever the course is offered again.

 

Class Attendance

Students are expected to attend all classes, laboratories, tutorials, or other class meetings officially designed for a particular course. They are expected, also, to complete all assignments. Each three credit hour course shall have 48 contact hours (3 hours/week x 16 teaching weeks = 48) in a semester. A minimum of 70 % attendance is required by the students to be eligible to sit in the final examination. A student with less than 70 % of the attendance shall be dropped from the course and have to repeat the course whenever the course is offered again. In exceptional / hardship cases Vice Chancellor on the recommendation of Director concerned of the faculty may exempt 5 to 10 (3), of the attendance. In case a student remains absent from the class for seven consecutive lectures, his/her name shall be dropped from the course.

 

Migration/Transfer of Credits

Migration of a student may be allowed subject to the fulfillment of Migration Regulations of University of Gujrat. The credits earned in the previous institution may be transferred subject to the condition of similarity and equivalence with the university courses. No credit hour of a course shall be transferred if the marks obtained are less than 60 %. Migration shall not be allowed during the first semester of the program. Migration shall not be allowed ‘if the CGPA of the student is less than 2.00. Migration shall be permissible if the student fulfils requirements of merit and availability of seats.

Examination/Evaluation System (Midterm and Sessionals) (Not for MS/ MPhil)

The final standing of each student, in each course is assessed on the midterms, sessional work (presentations, assignments, quizzes and practical) and at the end of semester examinations. Each course shall be evaluated on the basis of the weightage as under:

 

 

Sr. No. Category Marks
1 Mid-terms Examination 25
2 Sessional 25
a)      Assignment / Practicalb)      Presentationc)      Quizzes 10/10/05
3 End of Semester Examination 50
Total: 100

 

The teacher shall be responsible for the midterm exam and sessional work of the students. The date and time of the midterm examination shall be announced by the teacher. However, the examination week and other deadlines related to midterm examination shall be announced by the administration of University of Gujrat. For sessional work, the teacher shall give minimum 2 assignments/ practical and 2 quizzes per course per semester and average of the obtained marks in both/all assignments/ quizzes would be considered as the final marks in assignments/ quizzes. All the assessed scripts and award lists of assignments/ practical, quizzes and class presentations shall be submitted to SSC after showing and discussing it with the students. The teacher shall himself/herself enter the midterm and sessional marks in the database, University of Gujrat Information System (UOGIS). The signed in database generated hardcopies of the midterm and sessional marks shall be submitted to the Manager Student Services Centre. Midterm results shall be submitted within 10 days after the termination of midterm exams and sessional results shall be submitted at least a week before the commencement of end of semester examination. The teacher shall give a re-test within 10 days after the midterms only to the students who, after seeking prior, permission of the Director concerned, were unable to appear in Midterm Examination.

End of Semester Examination for Undergraduate Programs

The Semester System Implementation Cell (SSIC), under the supervision of Controller of Examination, responsible for conducting the end of semester examination of each semester. Duration of end of semester examination shall be 2-3 hours during examination week(s). The final examination shall cover the entire course. The teachers shall develop 2 question papers for each course. Each question paper shall consist of two sections Objective and Subjective. Objective section shall contain 25 to 30 marks and subjective section shall contain 20 to 25 marks. The question papers shall be submitted to SSIC three weeks before the commencement of end of semester examination. To pass a course, student must obtain 50% marks in aggregate of Midterm, Sessional and End of Semester Examination. The final result shall be announced by the Controller of Examination.

Grading System

Equivalence between Letter Grading and Numerical Grading shall be as follows:

 

Marks in Percentage Letter Grade Numeric Value of Grade Category of Performance
85 and above

80-84

75-79

70-74

65-69

60-64

55-59

50-54

49 and below

A+

A

B+

B

B-

C+

C

D

F

W

I

SA

4.00

3.70

3.40

3.00

2.50

2.00

1.50

1.00

0.00

Exceptional

Outstanding

Excellent

Very Good

Good

Average

Satisfactory

Pass

Fail

Withdrawal

Incomplete

Short Attendance

 

Maximum possible Grade Point Average is 4.00. Minimum CGPA (Cumulative Grade Point Average ) for obtaining the 4 years undergraduate and 2 years M.A/M. Sc (after 14 years education) degree is 2.00. While the minimum CGPA for obtaining M.Phil (after 16 years education) degree is 2.50.

Calculation of Grade Point Average (GPA) for a Semester

GPA is a performance indicator of a student in the semester concerned and is calculated as: GPA = Total weighted points of all courses taken in the semester concerned. Total number of credits enrolled for in the semester concerned Weighted points = Grade points multiplied by the number of credits of the course concerned.

Calculation of Cumulative Grade Point Average (CG PA) for Semesters

CGPA is a performance indicator of a student in all the semesters passed so far and is calculated as: CGPA = Total weighted points of all courses taken in all semesters Total number of credits enrolled for in all semesters.

Rules for Promotion for Undergraduate Programs

At the end of each semester, a student must obtain a minimum Grade Point Average (GPA) of 1.50 to be promoted to the next semester. In case a student is unable to obtain GPA of 1.50, shall stand automatically dropped from the rolls. During the degree program, a student is required to repeat all the courses in which he/she had failed in the previous semesters. If a student gets F, D or C grade, he/she can repeat the course whenever offered to improve his/her grade. A student who completes all the courses and has not been required to repeat any course(s), obtains CGPA of less than 2.00 but not less than 1.90 at the end of the 4th semester in case of 2 years Masters program, 8th semester in case of 4 years Bachelors (Hons) program may be allowed to repeat some of the courses in which he/she had obtained the lowest grades, in order to improve the CGPA so as to obtain the minimum of 2.00 failing of which he/she shall not be awarded degree and removed from the rolls of the university.

Semester Freeze

In case of a valid reason, a student may freeze his/her studies maximum for one year (two semesters) with the permission of the Director/Principal concerned on the recommendation of the HOD/Coordinator. The case, after permission, shall be forwarded to the Director, Student Services Centre for compliance. However, freezing in 1st semester is not allowed. During the “freezing period” the applicant shall lose his studentship status and shall not be entitled to avail any facility like hostel/medical/transport, which university extends to its regular students. The student shall rejoin the same semester next year with the next session after paying semester fee.

Unfair Means/Cheating Cases

Students are expected to be sincere and dedicated to their cause, in achieving skillfulness and moral uprightness. UOG provides a favorable atmosphere for learning, where chances are equal in determining the goals and objectives. A strict code of conduct in examination is put into practice, to give a credible Examination System which is the key to excellence in academic pursuits. Following actions shall be regarded as Unfair Means and are liable to strict penalties by the Unfair Means Committee, after proper proceedings and giving the candidates fair chance o showing causes.

Possession of Helping Material

Any candidate who, after announcement made by the Superintendents, fails to part with or is found to have in his/her possession or access, books or notes, papers, bags, pencil cases, pagers, mobile phones, calculators, palmtop computers, tape recorders, concealing notes on clothing/hands/ shoes/pockets/wallets or any other material or equipment in his/her possession relating to the subject of Examination of that paper or detected in giving or receiving assistance, or using or attempting to use any other Unfair Means in connection with the Examination.

Copying

Any candidate found guilty of copying from any paper, book or notes, mobile phones, any other helping material, allowing any other candidate to copy his/her Answer Book or exchanging Answer Book/Extra Sheet/Question Paper with other candidates and making gestures which may help in solving the paper.

Impersonation

Any person who impersonates a valid candidate by forgery of documents i.e. roll number slip or the registration record or disguises him/her self or any other means.

Physical Assault and Intimidation or Misbehaving

Any candidate found guilty of resorting to physical assault or intimidation or misbehaving with the Supervisory Staff or University Officers or University Officials or any other person deputed in the Examination Centre or other candidates.

Possession of Weapons

Any candidate found guilty of possessing firearms, daggers, knives and other weapons, which may cause injury.

Instigation for a Walkout! Pen-Down strike

Any candidate found guilty of instigating others to stage a walkout or resort to a pen down strike.

False statement/Forgery

Any candidate found guilty of forging another persons signatures on his/her Attendance Sheet.

Identity/Appeal

Disclosing his/her identity or making an appeal in his/her Answer Book to the Assessor.

Influencing

Any candidate found guilty of influencing or attempting to influence the Assessor, Examiners, Supervisory Staff or University Employees directly or through his/ her relatives or guardians or friends with the objective of gaining benefit in the Examination/Paper Assessing.

Disobedience/Disturbance

Any candidate who refuses to obey the Centre Superintendent or changes his/her seat with another candidate, or changes his/her roll number or create disturbance in smooth functioning of Examination Centre.

Substituting the Answer Book

Any candidate substituting the whole or part of an Answer Book or a Continuation Sheet in the Examination Centre which is not duly issued to him/her for the Examination.

Taking out/Tearing off Answer Sheet

Any candidate taking out from the Examination Centre the whole or a part of an Answer Book or Tear off an Answer Book or Pages or Continuation Sheet.

Unfair Means May Lead To One or More Following Penalties

Grade “F” in the relevant paper; and/or Cancellation of relevant paper; Maximum fine up to Rs.10,000 per paper; Suspension from the Program; Expulsion from the University.

Punishment awarded by The Vice Chancellor

In case of emergency, The Vice Chancellor may provisionally award suitable punishment without reference to the committee, in accordance with the gravity of offence, to any candidate or to any student on the rolls of an affiliated/constituent college of Semester System examination. However, the case shall be referred to the UMC Committee for proceedings.

Appellate Committee

A candidate to whom the decision of the Unfair Means Committee is communicated and has valid reason to appeal against such decision; he/ she may do so in writing to the Vice Chancellor within Ten (10) days of the receipt of the decision along with the prescribed fee (Rs.1000). The appeal shall be referred to the Appellate Committee. Applicant shall be given an opportunity to be heard in person by the committee if, he/she so desires. The Vice Chancellor shall appoint by nomination (?) the Appellate Committee comprising two (02) or more members. These persons shall be other than those who have been on the Unfair Means Committee who dealt with the case earlier. The Vice Chancellor or his nominee shall be the Convener of the committee.

Cancellation of Admission

If a student fails to attend any lecture during the first four weeks after the commencement of the semester as per announced schedule, his/her admission shall stand cancelled.

CGPA Required for Degree Completion

The minimum qualifying CGPAs for undergraduate and M.A/M. Sc (16 years education) and MPhil (18 years education) are 2.00 and 2.50 respectively.

Time Limit for the Completion of Degree

Time limit for the completion of the 4 years Undergraduate degree and Graduate/M.Phil shall ordinarily be foul years and two years respectively from the beginning of the first course counted towards the degree. However, a years degree program can be extended up to 6 years and 2 years degree program can be extended up to years.

 

Course File

Maintenance of the course file is compulsory for teacher. It shall have a complete record of everything that happened during the semester. The course file shall contain: Description of course/ Course contents Course coding Weekly teaching schedule covering the time period (16 weeks) – to be distributed among the students by the teacher concerned Copy of each home assignment Copy of each quiz given Copy of mid semester examination Copy of result duly signed by the teacher Difficulties/problems faced during classroom/course delivery

Vice Chancellor’s Authority in Special Cases

Notwithstanding anything contrary to these regulations, The Vice Chancellor have the power to issue orders, directions or instructions for the smooth working of semester system, where the regulations are silent and in cases of ambiguity or discrepancy regarding the interpretation of these regulations, the decision of the Vice Chancellor shall be final.